Women’s Day Committee Meeting Minutes - September 7, 2016

Location: Minocqua Country Club Conference Room

Wednesday, September 7, 2016 10:30 - NOON CT

Members:

Diane Auler, present

Beth Dailey, present

Joannie Dutrisac, present

Pam Pound, present

Becky Westover, present

Toni Budelier, present

Leslie Johnson, present

Dave Kemnitz - present for golf event conversation

Business

1. New committee members were welcomed
   
2. Minutes from the August 16th meeting were placed on file. Link to August 16th minutes.
   
3. Golf events
1. There was a general discussion regarding golf events.  Consider flighting the Ringer event based on May handicaps. Change some of the Women’s Day pairings, move some of the fun games to post Ringer, provide Eagle tee options periodically, and consider three somes more often. Continue recognizing birdies. Consider promoting the Executive Course event with all Women golfers especially those who play 9 holes.
   The new committee and Dave will tweak the schedule based on this past years experience and feedback from members. Link to 2016 schedule of events
2. Trunk show update. Dave has a date for next year, 8/30/2016 with vendors beginning to commit. Dave will also send email messages to members when vendors will be dropping in this fall.
3. Calling all Women Golfers. We will await survey results but in anticipation of a response have identified, June 6th.  Dave will put this on the calendar once confirmed by the committee.
4. End of Season Celebration - September 14th
1. We hope to share the survey results.
2. Dave will pull some highlights from the season to share.
3. Other announcements
4. Fun gathering with friends to close out the season
4. Budget update - Pam reviewed the budget spreadsheet she developed and the process she used throughout the year to manage the weekly payouts in conjunction with Dave.  It was suggested the new committee may want to relook at some of the games and the associated payouts
   
5. Survey Update - Pam provided a draft for review. Beth will send on a link in the September email blast.
   
6. Women’s Invitational. Elaine Hoth and Lee King asked if we would share a summary of thoughts and ideas related to the Women’s Invitational. Below is a summary of what was shared.  Beth will send to Elaine and Lee.

• It is important to “show off the club” during this event
• A theme is nice but not necessary
• Send the invitations out earlier to guests
• If there is a theme, it should be identified in the fall and  conversations with the golf pro should begin at that time so work to coordinate prizes can take place over the winter.
• It is important to include Dave and September in committee meetings and involve them in the planning.  The MCC staff play an important role in supporting the event and providing consistency from year to year.
• Continue to add to the planning document created by Jana and Patty from the 20015 event and pass that on to the next planning committee.
• Begin promoting the event early especially with our Women’s Day group.
• Improve the gift to participants.  There was interest in bringing in a vendor with a certain dollar amount being the gift, allowing participants to pick their own gift.
  

7. Women’s Day Committee Charter will be reviewed at the first meeting of the new committee.

8. Next meeting was set
   
9. Meeting was adjourned at 12:30 PM CT

Respectfully Submitted,

Beth A.M. Dailey

Women’s Day Committee Meeting Minutes - August 16, 2016

Location: Minocqua Country Club Conference Room

Tuesday, August 16, 2016 4:00 - 6:00 PM CT

Members:

Diane Auler, present

Beth Dailey, present

Joannie Dutrisac, present

Pam Pound, present

Becky Westover, present

Business

1. Review Minutes from the June 28th  meeting. Link to June 28th minutes.
   
2. Budget update - Pam Pound distributed the budget report. Our balance as of July 31, 2016 was $2, 377.00. We expect to end the year with about $1,200.
   We have 43 members.  The maximum number participating on Wednesday has been 25. Pam estimates $1,200 will remain at the end of the season.  There was discussion about contributing $500. To purchase a vanity/cabinet for the comfort station Women’s bathroom. Beth will talk with Duane Foulkes about how best to proceed.
   
3. Women’s Day Committee Charter
1. Voting Message. Pam provided a draft message.  The group made some revisions.  Joanie agreed to send the message giving members a week to respond. 23 votes are needed.
2. New committee members. There have been some inquiries but no volunteers. Several members will be approached.
   
4. Golf events
1. Calling All Women Golfers #2, August 30th event.
1. To date there is only one vendor who has committed. We will check on the status of other vendors with Dave and then determine whether to cancel the event.
2. Beth will ask the golf shop to acknowledge birdies with the Women’s Day results.
3. End of Season Survey
   There was discussion around sending a survey to members to get their input on several topics such as”
1. Whether to spend money on a cabinet/vanity in the comfort station women’s bathroom
2. Whether to offer a Women’s overnight trip
3. Whether to pursue some sort of event with the Timber Ridge women’s group

Pam agreed to put the survey together.

4. Diane shared information about a mixed golf scramble event called He/She.  Beth agreed to take this idea to the Golf Committee.
5. September 14th - last Women’s Day. We decided to promote this event as a celebration and encourage members to stay for dinner. We may review the results of the survey and could also recognize winners from the season.
4. Next meeting will be on September 7, 2016 from 10:30 - NOON in the MCC Conference Room.  This meeting will include the new committee members.

6. Meeting adjourned at 5:45 PM CT

Respectfully submitted,

Beth Dailey

June 28, 2016 MCC Women's Day Committee Minutes

MCC Women’s Day Committee Meeting Minutes

Location: Minocqua Country Club Offices

Wednesday, June 28,  2016, 1:00 - 2:30 PM CT

Members:

Diane Auler, present

Beth Dailey, present

Joannie Dutrisac, present

Pam Pound, present

Becky Westover, present

Guests:

Dave Kemnitz

Business

1. Reviewed minutes from the May 18th meeting  were placed on file.
   Link to May 18th minutes.
   
2. Budget update - Pam Pound
   Pam reviewed where we are at with the budget.  We discussed the payout process with Dave. When we set up the budget for 2017, we need to adjust budgeting based on whether the game is an individual, 2-person team, or 4-person team event.  Dave has stayed within our budget guidelines and adjusted appropriately for the individual events held so far this year.  One day was rained out, saving us $180.

We decided to use the “Lollapalooza” budgeted $150 for “Ace of the Day” prizes.

Dave pointed out that we have collected some “non-member” fees.

3. Golf events.  2016 Women’s Day Schedule. Link to schedule
1. Ace of the Day - June 29th.  After much discussion based on feedback, we decided to increase the number of flights and give the event a try. We will play in threesomes.  Diane will look into if and how we will offer Bloody Mary shots at the comfort station.
2. Executive Course event on July 27th. We have not received much feedback on this event. Dave and his staff will creatively design the course and we will play one best ball of two. 1:00 PM start. Pick your partner.
3. Calling All MCC Women Golfers 2 - Tuesday, August 30, 2016
   It was decided to hold a second Calling All MCC Women Golfers event, Women’s Social, Trunk Sale with On Course Rules Review. It was also decided to move the trunk show to this date as well and add an on course rules clinic.  Becky and Joanie will handle publicity and work with September and Dave on the details.  Beth will include this information with the Cart Ready Announcements, June email blast and also send a Save the Date email to the Women’s Day members and all other MCC women golfers.
4. Ringer event: Now that we have a few more scores Dave will begin posting where we are at to date. See information in the women’s locker room.
   NOTE: The Ringer is a season-long game that celebrates each person's best golf performance.  Imagine taking that net eagle you score on hole 16 one week and adding it to a net eagle you score on hole 4 the following week!  In this game, your best net score on each hole during the ladies league season is added together for one awesome final score at the end of August!   We will pay 4 prizes in the game: 1st, 2nd, 20th and 21st.  You don't need to play every week to qualify.  Just play... And know that all your best holes each season will count... At least all the ones you play on ladies day! Dates:  June 1st - August 31st  Dave and staff will be taking care of the recording of scores.
5. Other items:  Beth will represent the Women’s Day group on the MCC golf committee for the remainder of this year.
   
4. Women’s Day Open Forum - July 13th
1. We reviewed and revised the Women’s Day Committee Guidelines. Pam will make the adjustments and send to the group for review. Beth will include a link to the draft with the email blast. The guidelines will also be sent prior to the meeting with a reminder.  
2. The meeting will take place in the Lakeside Room following golf and lunch.
3. Agenda is as follows:
1. Wednesday golf games and schedule
2. June 7th Calling All Women Golfers event
3. Communication avenues being used: Cart ready announcements, blog, email blast.
4. Women’s Day Committee Guidelines
5. Next steps
   
5. New Women Golfer info
   Christa Conner sent us the names of 2 new women who have recently joined MCC. Diane Auler contacted them by phone inviting them to play on Wednesday.  Diane also shared other opportunities to play.
   Beth will ask the MCC Membership Committee if they might help us develop a short promotional piece about opportunities to play golf for women.  This could be distributed to new members.
   We have had a few women join us on Wednesday who are not Women’s Day members.
   
6. Communication
1. Link to blog site. (http://mcc2016womensdaygolf.blogspot.com/)
   We have been placing a link to the blog on the cart information sheet.  There is also a link on the MCC site under weekly events.
2. The second email blast will go out this week. Link to draft.

7. Next meeting
1. August 9, 2016 1:00 PM lunch meeting, MCC
   
8. Adjournment: Meeting was adjourned at 3:00 PM CT

Respectfully Submitted,

Beth Dailey

May 18, 2016 Women's Day Committee Minutes

Link to document

MCC Women’s Day Committee Meeting Minutes

Location: Minocqua Country Club Offices

Wednesday, May 18. 2016, 10:00 AM - NOON

Members:

Diane Auler, fishing

Beth Dailey, present

Joannie Dutrisac, present

Pam Pound, present

Becky Westover, present

Guests:

Dave Kemnitz

September Liler

Business

1. Reviewed minutes from the May 11th meeting and agenda.
   Link to May 11th minutes.
   
2. Golf events.  Dave Kemnitz and September Liler joined the discussion.
1. 2016 Women’s Day Schedule. Link to schedule
1. Ringer event:
   Pam drafted this description of the event.
   The Ringer is a season-long game that celebrates each person's best golf performance.  Imagine taking that net eagle you score on hole 16 one week and adding it to a net eagle you score on hole 4 the following week!  In this game, your best net score on each hole during the ladies league season is added together for one awesome final score at the end of August!   We will pay 4 prizes in the game: 1st, 2nd, 20th and 21st.  You don't need to play every week to qualify.  Just play... And know that all your best holes each season will count... At least all the ones you play on ladies day! Dates:  June 1st - August 31st  Dave and staff will be taking care of the recording of scores.
   The description will be included in the 1st email blast and described during cart ready during the next few league days
2. Executive Course event on July 27th.  The intent of this event is to play a shortened course, 150 yards. This is similar to the “birdie fest” played by the men. We will seek feedback from Women’s Day members and then decide how best to proceed.
3. Ace of the Day was shifted to June 29th.  It was suggested that we make Bloody and Virgin Marys available at the comfort station.
4. Lollapalooza. It was decided not to use a league day for this event.  THis was based on feedback from league members. The schedule was adjusted.
5. The finalized schedule will be posted in the locker room.
2. Lollapalooza - Becky and Joanie
   After much discussion we decided to offer a golf and social event for all MCC Women Golfers on Tuesday, June 7th, There will be a golf clinic at 4:00 Pm followed by cocktails and appetizers.  The cost will be $20.00. The Women’s Day Committee will work with September and Christa on publicity and will call the non Women’s Day MCC Women extending a personal invitation.  This is a new idea so we are hoping to attract at least 20 Women’s Day participants and 10 women not involved in league.  We will contact the women who coordinate other opportunities to play golf during the week and ask if they are interested in sharing information about their group and if they are interested in new participants. The goal of this event is to make connections and share information about opportunities to play and learn golf.
3. Other items:  Beth will ask Diane if she would like to represent the Women’s Day group on the MCC golf committee.
3. Communication
1. Input on blog idea.  Link to draft site Beth will post minutes, cart ready announcements, the schedule and other Women’s Day related information so members will have easy access. Members may want to bookmark the link or subscribe to the blog.
2. Timing of 1st email blast - May 23rd
3. Golf ready announcements, begin on May 18th
4. Meetings - the group will meet again in preparation for the open forum scheduled on July 13th. A decision will be made at that meeting on the byLaws.
4. Next meetings
1. June 28, 2016 1:00 PM lunch meeting, MCC
2. July 12, 2016 1:00 PM lunch meeting, MCC
   
5. Adjourn
   Meeting was adjourned at 11:45 AM CT

Respectfully Submitted,

Beth Dailey